Collaborate with parts of your Bitwarden Vault with organizations

Bitwarden makes it easy to share items from the password manager with teams and other user groups. Jack Wallen shows you how to use the function.

Bitwarden is one of the best password managers out there. Not only is it a user-friendly tool to keep your passwords safe from prying eyes, but it’s also open source and includes all the features you might need.

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It also includes a great feature for teams or individuals who need to be able to collaborate or share parts of a vault. This feature is called Organizations. When you create an organization within your vault, you can then associate users and vault items to share logins, notes, cards, and identities belonging to the organization (which can be a team , business, family or any other group that needs to share data).

You can create an organization with a free Bitwarden account, but you’re limited to only two users (including yourself) and two collections. You have the choice between three other packages:

  • Families $3.99/month: up to six users, unlimited collections, 1 GB encrypted storage.
  • Teams $3/user/month: Unlimited users and collections, 1GB encrypted storage.
  • Enterprise $5/user/month—unlimited users and collections, 1GB encrypted storage, SSO authentication.

I want to show you how easy it is to create an organization and share things with your collaborators.

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What you will need

For this to work, you will need a running instance of Bitwarden and an account login. The reason is that organizations cannot be created on the desktop client. You must be able to log in to Bitwarden web interface to create and work with Organizations.

With your Bitwarden account ready, let’s create an organization.

How to create an organization in Bitwarden

Log in to the Bitwarden web interface and click New Organization in the upper right corner (Figure A).

Figure A

The New Organization button will appear in the main Bidwarden window.

In the resulting window (Figure B), give your organization a name, enter the email address associated with your account, select the plan you want, then click Submit.

Figure B

Creating a new organization in the Bitwarden web interface.

Once your organization is created, click on the Manage tab, where you can start adding users (Figure C).

Figure C

The Manage tab, within your new organization, is where you add users

Click Invite User and in the resulting window (Figure D), enter the user’s email address, select the user type, set the access control, select the collection, and click Save.

Figure D

Invite a new user to an organization within Bitwarden.

If you want to create a new collection, return to the Manage tab, click Collections, click New Collection (Illustration E), give the collection a name (and external ID), and click Save.

Figure E

A new collection makes it easier for you to share specific data with specific organizations and users.

Once you have created a new organization, it will appear in the desktop client. Although you cannot manage the organization from the desktop client, you can add new items to it.

And that’s the basis of the Bitwarden Organizations feature. It’s a great way to share secret data with teams or family members. Give it a try and see if it makes your organization’s password management a bit easier.

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