Vault RIM Essentials: A simplified RIM implementation focused on the needs of small businesses

One of the things I love about my job is meeting the creative and dedicated teams of clinical-stage small companies and learning about all the amazing and potentially transformative drugs in development.

Small businesses need to be agile, and as such they tend to work with a patchwork of systems, partners, vendors, consultants, and key opinion leaders. With the FDA, EMA, and other health authorities creating more flexible development pathways, research pipelines can move faster than 10 or 20 years ago.

Regulatory teams are driving creative strategic development plans to advance the pipeline of these game-changing products. At the same time, there is a heavy administrative burden in trying to bring order to chaos. There can be a lot of steps and tools involved in delegating content development, tracking milestones, building consensus, and generating great content. It’s not uncommon to spend your day toggling between spreadsheet trackers, SharePoint, email, meetings, and notes, all the while trying to find the file you need, putting everything everyone agreeing on the best approach and making sure everyone is working with the correct version of a file. It’s hard to perform at your best when you have to manually manage so many small steps.

Veeva Vault RIM is a digital solution that helps companies streamline regulatory business processes. It’s not just for big companies. With our Vault RIM Essentials package, Veeva has made the platform even more accessible to small businesses by preloading it with the best practice configurations small businesses need, pre-validating it (IQ/OQ and PQ), and quickly bringing teams in a live production environment. . Our approach is also designed to empower your team to perform real-life daily activities in live process training and drill sessions hosted by Veeva.

What is Vault RIM Essentials (and isn’t it)?

Veeva launched Vault RIM Essentials to help businesses get their RIM system up and running faster. Vault RIM Essentials is not a subset of Vault RIM functionality – customers still have access to a wide range of features. It simply comes with a set of pre-configured options that reflect industry best practices and help speed up the implementation process.

As mentioned, a key feature of the Essentials model is that the solution is pre-validated, which greatly streamlines the implementation timeline and minimizes overall customer validation efforts. By using the pre-validated solution, customers can stay focused on their primary goal of product and/or service development instead of maintaining their software solution. If customers wish to add additional validation tests after they go live, they can do so at their own discretion.

How does Veeva know what small businesses need? What if customers want to change their configuration?

We are always learning from our community of over 250 RIM customers and continually incorporating their best practices into our setups. In fact, 50% of our feature updates come directly from customer requests. Our goal is to drive the entire industry forward with constant innovation, and Essentials is the way to help more customers get started.

However, we know that a one-size-fits-all approach is never the best solution either. Once the implementation is complete, customers can modify their configurations at any time and use any or all of the features provided by Vault RIM. There are no artificial constraints on the product; instead, the Essentials implementation model helps customers live fast and sets them on a path to future growth and expansion, giving you the best of both worlds.

How would my business benefit from Vault RIM Essentials?

The following benefits have been reported by our customers:

  • Faster commissioning with a pre-validated system

  • Easier user adoption compared to traditional implementation approaches through live process exercises and real tasks within a customer’s real production system

  • Opportunity to leverage Veeva best practices wherever possible

  • Better understanding of how processes are handled by Vault, which in turn helps decide whether to make configuration changes (hide/add fields, etc.)

  • Enable IT teams to learn how software validation and IT system change checks are typically performed for Vault RIM implementations and updates

What is the next step ?

Customers who want to move quickly to a powerful digital platform and access best practices from their industry peers can leverage Vault RIM Essentials for a cost-effective, industry-leading solution to accelerate development times. Since such a variety of RIM features are still accessible, there is no risk or limitation to what can be done after the implementation is complete. Veeva has completed more than 50 Vault RIM Essentials implementations with customers of varying sizes over the past two years. To find out if your business can also take advantage of the benefits and savings offered by Vault RIM Essentials, speak to your account manager today or submit a contact form.

To learn more about Vault RIM, visit product sheet or download the product sheet.